Administration - Internship

ESSI is a security systems integrator whose clients include government, defence and critical-infrastructure bodies. The intern keeps its paperwork and schedules in order. That means running the CEO's calendar (meetings, vendor calls, interviews, invitations, reminders, notes and follow-up on action items) and drafting letters and emails on company letterhead while maintaining the register of incoming and outgoing correspondence.

A second block is records and tenders. You maintain the library of registrations, certifications, CA certificates, work orders and authorisations, noting what expires when and starting renewals 30 days early. For tenders, you put together document sets with the bid team, covering copies, attestation, notarisation, signatures and couriers, planned backwards from the closing time. You also deal with government offices and statutory bodies on registrations, renewals and filings, including in-person visits.

The rest is HR and operations: onboarding paperwork, personnel files, attendance and leave records, interview scheduling and intern coordination, plus inventory records with periodic physical checks. You also coordinate purchases (quotation requests, comparison tables, purchase orders, delivery follow-up, payment status with accounts) and handle travel bookings, visitors, supplies and service contracts. You are also expected to tell leadership early when something is at risk.

The posting is open to final-year students and recent graduates of any discipline, and it names B.Com, BBA and BA backgrounds as welcome. Freshers, and women restarting their careers, can also apply. It says how you organise work and communicate matters more than your degree.

• You must be available for a full-time, in-office internship of 6 months.
• Your start date should fall between 16th Oct'26 and 20th Nov'26.
• The week is Monday to Saturday, from 10:00 AM until 6:30 PM, at Mercantile House, KG Marg, New Delhi, with occasional visits to government offices in Delhi NCR.
• Strong written and spoken English is required, since letters and emails go out in the company's name.
• The role involves confidential personnel records, vendor quotations and company documents, and the posting stresses complete personal integrity.

Perks listed are a certificate, a letter of recommendation and a job offer.

• Brush up on MS-Excel, MS-Word and MS-Office. Practise a simple tracker with expiry dates, so you can show how you would keep renewals from lapsing.
• Practise writing a formal letter and a short follow-up email in clear English. Both written and spoken English are among the skills asked for.
• Prepare a short example of how you planned work backwards from a deadline, since time management is on the skills list.
• Be ready to explain how you would handle confidential records and when you would raise a risk with a senior.
• If you use AI tools while preparing answers, it helps to say so, because the posting says it reads for whether your judgement is your own.