Administration Executive

This is a general office administration job. You would keep the Chennai office running smoothly: answering phone calls and emails, and dealing with employees, visitors and outside parties. You would also arrange meetings and appointments, handle couriers, and take care of other office needs as they come up.

A good part of the job is paperwork. You would maintain records, documents, registers and filing systems, help with data entry and documentation, and prepare routine reports. You would also keep an eye on stationery and other supplies so the office does not run short.

The role also supports HR and Admin work when needed, and you are expected to keep the office tidy and professional. Word, Excel and Outlook are the tools the post names, along with spoken and written English.

• Education: any graduate or diploma holder.
• Experience: freshers can apply. People with relevant administrative experience are also welcome.
• Skills: good spoken and written English, basic Word, Excel and Outlook, organisation, coordination and multitasking, attention to detail, and a willingness to learn.
• Conduct: a professional manner and a positive attitude.
• Joining: immediate joiners are preferred.
• Gender: the post says female candidates are preferred.

The job is based at the Chennai office, so you should be able to work from there.

• Brush up on Excel basics such as simple tables, sorting and formulas. Data entry and routine reports are part of the job, and Excel is commonly asked for in similar roles.
• Practise writing short, clear, polite emails. It helps to have a sample or two ready that you could talk through.
• Think of times you managed a schedule, an event or a set of records, even in college. Concrete examples of coordination and attention to detail work better than general claims.
• Be ready to say how you would keep a filing system or register in order. Simple, specific answers come across well.
• If you can start soon, say so clearly, since the post prefers immediate joiners.